Head of Operations (m/f/d)

To ensure our international growth scales not only fast but also sustainably and compliantly, we are continuously strengthening our HR “operating system.”

As Head of HR Operations, you take full ownership of our HR operations setup and ensure that processes, standards, systems, and governance function as a reliable backbone for the organization — today and in view of our next growth stages.

What is your Day to Day Mission:

• HR Operations & Service Delivery:
  You oversee core HR processes across the entire employee lifecycle, with clear end-to-end ownership, pragmatic decision-making structures, and defined service levels. You standardize contract and documentation frameworks and bring structure to processes — moving from individual solutions to scalable standards.

• Team & Collaboration:
  You lead and further develop our HR Operations team, sharpen roles and ways of working, and establish a solution- and results-oriented delivery culture.

• Compensation & Benefits:
  You own governance of our C&B topics and work closely with Finance and HR Business Partners to ensure consistent and reliable decision-making foundations.

• Performance & People Processes:
  You support the development of pragmatic structures around performance and people processes in close collaboration with leaders and HRBPs.

• HR Systems & Analytics:
  You evaluate and further develop our HR systems landscape, driving a scalable, international, and multilingual HRIS — including a clean data model, role and permission structures, and system interfaces. You build robust people reporting from scratch (e.g., headcount, attrition, hiring funnel, cost/comp) and define KPIs suitable for C-level reporting.

• Governance, Compliance & Audit Readiness:
  You further develop HR policies, decision frameworks, and compliance structures — ensuring audit-proof, cross-location consistency in close alignment with Legal and Finance.

What you bring to the team:

• Several years of experience as an HR Business Partner, HR Manager, or in a comparable role, ideally within a start-up or scale-up environment, with a strong passion for innovative HR topics.

• Proven experience in HR Operations, ideally within high-growth or complex organizations.

• A hands-on track record of implementing HR processes and projects — not just designing them.

• Strong HRIS and data expertise, including experience building people reporting and KPIs or further developing an internationally scalable HRIS.

• Practical experience standardizing HR processes, contracts, and policy frameworks, with the ability to establish scalable governance structures.

• Strong stakeholder management skills across all levels, combining execution strength with a structured and pragmatic working style.

• Fluency in both German and English.

Why Quantum-Systems:

• We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.

• We are industry pioneers who are ambitious, bold, and visionary.

• We push limits, think outside-the-box and strive for technological excellence to shape the future of aerial data.

• We promise to be your runway for individual and professional growth.

Our benefits:

• Company pension scheme: We support you so that you can already make provisions for later.

• Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.

• Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.

• Bike-Leasing: We support you in staying environmentally mobile and healthy.

• Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.

• Employee events: We not only want to grow together, but also celebrate our successes together.

• Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Pasing in Munich and brings you to our location, with return trips at the end of the workday.

About us:

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take-off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting-edge software capabilities, like edge computing and real-time AI-powered data processing, Quantum Systems is building next-generation UAS for clients in defence, security, public sectors.

Our commitment:

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.