Training Operations Coordinator (m/f/d)

As a Training Operations Coordinator, you ensure that Quantum Systems' trainings and demo missions run smoothly. You coordinate training activities, manage UAV assets and equipment, maintain system readiness, and continuously improve the operational processes that enable our global training organization to scale. Working alongside our world-class team, you will not only support daily operations but actively shape how we scale and optimize our training setup.

You will collaborate closely with stakeholders from Repair, Support, Production, Fulfilment, Software Engineering, and Marketing to deliver world-class trainings and outstanding demos. Beyond coordination, you will drive operational excellence by defining standards, improving processes, and managing internal initiatives to support Quantum Systems in becoming the benchmark for aerial data collection solutions with unmanned aerial systems (sUAV).

What is your Day to Day Mission:

• Training & Demo Operations - Coordinate and support UAV training courses and demo events from planning through execution. Organize schedules, participants, logistics, training materials, and operational readiness. Act as the central point of contact for internal stakeholders and training participants. Ensure smooth preparation and execution of all training and demonstration activities.

• UAV Fleet & Equipment Readiness - Manage the allocation, handover, return, and tracking of UAV systems, payloads, batteries, and accessories. Maintain training and demo systems in an operationally ready condition. Perform software and firmware updates and coordinate repairs, maintenance, and replacement equipment when required. Maintain inventory records and ensure equipment availability for upcoming activities.

• Process Improvement & Team Operations - Continuously improve training and demo processes, standards, and documentation. Support the implementation of workflows, automations, and digital tools to increase efficiency. Coordinate internal improvement initiatives and contribute to scaling the global training organization. Support creation and maintenance of operational procedures, training documentation, and reporting structures.

• Administrative & Compliance Support - Maintain training records, certifications, flight logs, and operational documentation. Support audits and ensure compliance with aviation and internal quality requirements.Assist with reporting, onboarding activities, and day-to-day administrative tasks.

What you bring to the team:

• You have completed vocational training in a commercial, administrative, or operational field (e.g. office management, administration) or have equivalent practical experience.

• You bring at least 1–3 years of experience in operations, project coordination, training management, or a comparable role.

• You have a strong interest in process optimization, operational excellence, and improving how things work.

• You are structured, solution-oriented, and take ownership of topics, driving them forward independently.

• You enjoy combining operational coordination with hands-on work involving UAV systems and equipment.

• You know JIRA/Confluence or similar tools.

• Your open, communicative, and confident manner allows you to quickly establish yourself as a trusted internal point of contact.

• Fluent communication in German and English is a matter of course for you.

• This position requires a predominant activity on site in Gilching, as the support of our training and demo systems as well as the equipment can only be carried out directly at the site.

Why Quantum-Systems:

• We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.

• We are industry pioneers who are ambitious, bold, and visionary.

• We push limits, think outside-the-box and strive for technological excellence to shape the future of aerial data.

• We promise to be your runway for individual and professional growth.

Our benefits:

• Company pension scheme: We support you so that you can already make provisions for later.

• Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.

• Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.

• Bike-Leasing: We support you in staying environmentally mobile and healthy.

• Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.

• Employee events: We not only want to grow together, but also celebrate our successes together.

• Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Pasing in Munich and brings you to our location, with return trips at the end of the workday.

About us:

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take-off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting-edge software capabilities, like edge computing and real-time AI-powered data processing, Quantum Systems is building next-generation UAS for clients in defence, security, public sectors.

Our commitment:

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.