Senior Office Manager

This position is based in the Kyiv region and requires full-time presence in the office. A shuttle service is provided from the nearest metro station.

About the Role

We are looking for an experienced Senior Office Manager to take full ownership of our workplace operations and employee experience. In this role, you will be the driving force behind our daily operations — ensuring that our office runs efficiently, our people are supported, and our culture thrives as the company grows. This is a hands-on position that combines operational excellence, people support, and logistical management.

What Is Your Day to Day Mission

Office & Facilities

• Manage the day-to-day operations of the office, including layout, access, supplies, snacks, and space optimization.

• Oversee relationships with vendors, landlords, cleaning, and service providers.

• Ensure compliance with workplace safety, fire regulations, and health & safety standards.

• Plan and execute office expansions or relocations as the team scales.

Team Support & Culture

• Support employee onboarding and offboarding from a logistics and office perspective.

• Organize internal events, team gatherings, and celebrations to foster engagement.

• Act as the primary point of contact for employee workspace needs.

• Contribute to building and sustaining an inclusive, high-energy, and supportive culture.

Workplace Operations

• Develop and maintain efficient administrative systems and processes (purchasing, inventory, access control).

• Manage and optimize workplace tools (e.g., Microsoft Teams) to support collaboration.

• Oversee office budgets, monitor expenses, and identify cost optimization opportunities.

• Lead continuous improvements in how space, tools, and resources are used.

What you bring to the team:

• 5+ years of experience in office, facilities, or operations management, ideally in a fast-paced or startup environment.

• Strong organizational skills with the ability to manage multiple priorities.

• Experience coordinating vendors, contracts, and service providers.

• High emotional intelligence and excellent communication skills.

• Proactive, resourceful, and comfortable working in a dynamic environment.

• Proficiency with modern office tools and systems (Microsoft Office, Teams, etc.).

Nice to have:

• Experience scaling a tech company or managing office moves.

• Background in employee experience, event coordination, or internal operations.

• Passion for creating environments where people do their best work.

Why Quantum-Systems:

• We Stand with Ukraine!

• We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.

• We are industry pioneers who are ambitious, bold, and visionary.

• We push limits, think outside the box, and strive for technological excellence to shape the future of aerial data.

• We promise to be your runway for individual and professional growth.
  

About us:

Quantum Systems specializes in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take-off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting-edge software capabilities, like edge computing and real-time AI-powered data processing, Quantum Systems is building next-generation UAS for clients in defense, security, public sectors.